The 2020 Vendor Fair will be open Wednesday-Saturday, Oct. 7-10th. Events take place daily in the Covered Arena, with major events including the Makeover Master Class on Friday and the Finale on Saturday. A large screen in the Covered Arena will broadcast commercials and static ads throughout competition; contact Julia Oughton, Program Developer, at joughton@retiredracehorseproject.org about purchasing commercial time or advertising packages via web, print or social media.

Booth Cost: EARLY BIRD SPECIAL! Book before May 31 and save: $450 for vendor space; $100 for non-profits.

Vendor booths: $600 for businesses (this price includes the $50 Kentucky Horse Park fee). Businesses/organizations who are including a vendor booth as part of a larger sponsorship package do not need to complete the vendor application and their booth fee is included in the sponsorship invoice, unless otherwise specified. Businesses purchasing a vendor booth ONLY should submit a vendor application and will receive an invoice from the RRP. Booth space will not be assigned until payment is received.

Non-profit booths: Booth space is offered for $200 for non-profit Thoroughbred placement organizations (which includes the $50 Kentucky Horse Park fee). If desired, tables, chairs, electricity, and/or pipe and drapes will have to be purchased directly through LEXPO (not RRP). LEXPO ordering will be available later in 2020.

One WiFi access code is included with each booth fee; please specifiy if you require WiFi access in your booth application. Additional WiFi codes for additional devices can be purchased for $50 each.

Size: 10’x10’. You may purchase multiple booths for additional space. Outdoor space is also available.

Booth Assignment:  Booth space will be numbered and assigned. Booth spaces will be assigned on a first come, first serve basis. Sponsors can request a specific booth space, but RRP reserves the right to move or rearrange booths as needed. Booths will be assigned after payment is received.

Badges: Each vendor booth comes with two vendor badges for entry. Additional badges for booth staff are available at $10 each and will need to be purchased online through the 2020 Sponsor Fair Application, or at the Info Booth on-site. Badges will be included in the vendor packet which can be retrieved on-site at the Info Booth in the Covered Arena at the Kentucky Horse Park. Packets will not be mailed.  

Parking: Each vendor will receive one pass. Parking passes will be included in your packet which should be picked up at the Info Booth in the Covered Arena. To get access to the KY Horse Park prior to receiving your packet, please give the guard at the entrance your company name (which will be on a list) and you will be let through at no charge. Additional passes are available at $15 each and will need to be purchased online through the 2020 Sponsor Fair Application. Vendor parking will be with general parking. 

Set- Up:  Booth set up is on Tuesday, Oct. 6, ONLY from 9:00am–5:00pm.

Break Down: You can start breaking down your booth on Sunday, Oct. 11 at any time. 

Show hours:

Wednesday Oct. 7th – 9:00am–5:00pm

Thursday Oct. 8th – 9:00am–5:00pm 

Friday Oct. 9th – 9:00am–5:00pm

Saturday Oct. 10th – 9:00am–until Finale concludes!

Location and Directions: The event is being held at The Kentucky Horse Park in Lexington, KY. You need to use the main entrance at 4089 IRON WORKS PARKWAY, LEXINGTON, KENTUCKY 40511.  This year’s event is being held in the Covered Arena. Sponsor Fair booths are located along the apron of the Covered Arena. There are ramps for loading/unloading. See map below.

Shipping: You cannot ship your booth materials to the Kentucky Horse Park. You will have to arrange shipping and delivery through Lexpo.

Additional Sponsorship Opportunities: Increase awareness and booth traffic with our many sponsorship opportunities. Click here to learn more.

Event Program Sponsorship:  This year's event program is also the Fall issue of Off-Track Thoroughbred Magazine. It will be distributed at the Thoroughbred Makeover, mailed to RRP members and additional mailing lists. Increase your reach by sponsoring space in the magazine. Ad space closes Aug. 8th. Ad materials are due Aug. 22rd. 

Click here for ad rates and specs.

Makeover Horse Sale Program Sponsorship: This year will also feature a catalog of Makeover horses that are for sale. It will be distributed at the Thoroughbred Makeover. Increase your reach by sponsoring space in the Sale Horse Program. 

Click here for ad rates.

Contact: Julia Oughton | joughton@retiredracehorseproject.org | 410-798-5140