Booth at Vendor Fair

 

The 2020/2021 Thoroughbred Makeover and National Symposium's Vendor Fair will be open Tuesday-Sunday, Oct. 12-17th. Events take place daily in the Covered Arena, with major events including the Makeover Master Class on Friday and the Finale on Saturday. A large screen in the Covered Arena will broadcast commercials and static ads throughout competition; contact Julia Oughton, Program Developer, at joughton@retiredracehorseproject.org about purchasing commercial time or advertising packages via web, print or social media.

Booth Cost:

EARLY BIRD SPECIAL! Book before May 31 and save: $450 for vendor space; $100 for non-profits. Additional "early early bird" incentives are available:
  • Sign up and pay for your 2021 booth before August 15, 2020 and you'll be printed in our Fall 2020 issue of Off-Track Thoroughbred Magazine (circulation of 10,000) in our vendor section, plus be part of our Virtual Vendor Fair event in October
  • Sign up and pay for your 2021 booth before September 30, 2020 and you'll be part of our Virtual Vendor Fair event in October

Vendor booths: $600 for businesses (this price includes the $50 Kentucky Horse Park fee). Businesses/organizations who are including a vendor booth as part of a larger sponsorship package do not need to complete the vendor application and their booth fee is included in the sponsorship invoice, unless otherwise specified. Businesses purchasing a vendor booth ONLY should submit a vendor application and will receive an invoice from the RRP. 

Non-profit booths: Booth space is offered for $200 for non-profit Thoroughbred placement organizations (which includes the $50 Kentucky Horse Park fee).

If desired, tables, chairs, electricity, and/or pipe and drapes will have to be purchased directly through LEXPO (not RRP). LEXPO ordering will be available later in 2021. One WiFi access code is included with each booth fee; please specify if you require WiFi access in your booth application. Additional WiFi codes for additional devices can be purchased for $50 each.

Booth Assignment, Fees, and Refunds:
 
Booth assignments are not made and will not be guaranteed until booth fees are paid in full.
 
If a vendor must withdraw their booth reservation after they have paid, written notice is required and refunds will be available as follows:
  • If notice is received 30 days or more prior to the first day of the event, 75% of fees will be refunded.
  • If notice is received between 29 and 10 days prior to the start of the event, 50% of fees will be refunded.
  • If notice is received in the nine days prior to the start of the event, no refund will be issued.

If the RRP is forced to cancel the event, vendors will be provided with the following options:
  1. Rollover fees: rollover paid fees to 2021 and be guaranteed the same booth space and rate, no reapplying necessary. Vendors showing their support by rolling over their booth fees will also be included in a virtual trade fair on RRP social media, website, and email lists.
  2. Winter advertising: vendor will receive 1/4-page ad in Winter 2020-2021 issue of Off-Track Thoroughbred Magazine and will be included in a virtual trade fair on RRP social media, website, and email lists.
  3. Refund: The RRP will refund 75% of paid fees by December 31, 2020 and reserves the right to issue refunds in two portions if needed.

Size: 10’x10’. You may purchase multiple booths for additional space. Outdoor space is also available.

Badges: Each vendor booth comes with two vendor badges for entry. Additional badges for booth staff are available at $10 each and will need to be purchased online through the 2021 Vendor Fair Application, or at the Info Booth on-site. Badges will be included in the vendor packet which can be retrieved on-site at the Info Booth in the Covered Arena at the Kentucky Horse Park. Packets will not be mailed.  

Parking: Each vendor will receive one pass. Parking passes will be included in your packet which should be picked up at the Info Booth in the Covered Arena. To get access to the KY Horse Park prior to receiving your packet, please give the guard at the entrance your company name (which will be on a list) and you will be let through at no charge. Additional passes are available at $15 each and will need to be purchased online through the 2021 Vendor Fair Application. Vendor parking will be with general parking. 

Set-Up:  Booth set up is on Monday, Oct. 11, ONLY from 9:00am–5:00pm.

Break Down: You can start breaking down your booth on Sunday, Oct. 12 at the conclusion of the Finale. 

Show hours:
Tuesday, Oct. 12: 9:00 am - 5:00 pm
Wednesday, Oct. 13: 9:00 am – 5:00 pm
Thursday, Oct. 14: 9:00 am – 5:00 pm 
Friday, Oct. 15: 9:00 am – 5:00 pm
Saturday, Oct. 16: 9:00 am – until 2020 Finale concludes
Sunday, Oct. 17: 9:00 am - until 2021 Finale concludes

Location and Directions: The event is being held at The Kentucky Horse Park in Lexington, KY. You need to use the main entrance at 4089 IRON WORKS PARKWAY, LEXINGTON, KENTUCKY 40511.  This year’s event is being held in the Covered Arena. Sponsor Fair booths are located along the apron of the Covered Arena. There are ramps for loading/unloading. See map below.

Shipping: You cannot ship your booth materials to the Kentucky Horse Park. You will have to arrange shipping and delivery through Lexpo.

Additional Sponsorship Opportunities: Increase awareness and booth traffic with our many sponsorship opportunities. Click here to learn more.

Event Program Sponsorship: The 2021 event program is also the Fall issue of Off-Track Thoroughbred Magazine. It will be distributed at the Thoroughbred Makeover, mailed to RRP members and additional mailing lists. Increase your reach by sponsoring space in the magazine. 2021 dates are not yet released. Click here for ad rates and specs.

Makeover Horse Sale Program Sponsorship: The fall issue will also feature a catalog of Makeover horses that are for sale. It will be distributed at the Thoroughbred Makeover. Increase your reach by sponsoring space in the Sale Horse Program. Click here for ad rates.

Contact: Julia Oughton | joughton@retiredracehorseproject.org | 410-798-5140

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Building Bridges to Second Careers...Increasing Demand for Thoroughbreds

info@retiredracehorseproject.org
(410) 798-5140
Mailing Address:
3357 Hazelwood Road, Edgewater, MD 21037

 Retired Racehorse Project is a 501(c)3 charitable organization.

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